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The Ideal Invoice Template

Have you ever encountered a situation where your client has delayed your payments due to discrepancies in your invoice? If the answer is yes, then it is high time that you design a billing invoice that is easy to understand and has all the necessary details that are required by your clients.

What is an Invoice?

An invoice is a commercial document that all service providers send to their clients/customers.  An ideal invoice will contain the information of the services rendered, the amount the client owes you and the date by which it has to be credited to your account. An ideal commercial invoice template will include the following –

  • Name of your company
  • Contact information – Include the mailing address if you want the check to be mailed to a particular address and also the telephone numbers
  • Invoice number
  • Issue date
  • Description of services
  • Total amount due
  • Payment Deadline – You need to mention clearly when you want the payment to be made – immediately on receiving the receipt or within 30 days (Net 30).
  • Type of payments you take – online, credit cards, checks ( If you prefer checks to other modes of payment, ensure that you mention the name of the company or individual in whose favor the check should be drawn out)
  • Information about late fees and interest charges

Mention your tax id number too.

An accounting or invoicing software can help you create invoices, mail them, track          reminders and accept payments. Check out Apptivo’s Invoice App. It is free and on the cloud, that way you can access your data from anywhere.

A clear, easy to read and complete invoice is one of the main tools freelancers can use to get paid on time. Here are some other tips to keep in mind if you would like your clients to pay you on time, every time.

Advantages of an Ideal Invoice Template

An ideal invoice template makes things clear to the client thereby ensuring prompt payment.

It removes any ambiguities from the client’s mind. It highlights the importance and scale of the work rendered to him.

It has a professional touch and is pleasing to the eye. This shows that the work has been done and a fair compensation is in order.

Want to use a FREE Online Invoicing Tool? Check out Apptivo’s Online Invoicing Software

It emphasizes a systematic and methodical approach.

An ideal invoice projects the freelancer in a professional light – it ensures that the freelancer and his work are taken seriously.

Invoice templates vary from company to company depending upon the nature and the magnitude of the work performed. It paves the way for hassle free and smooth payments. It is appreciated by both the client and the freelancer. Book keeping software such as Apptivo’s Online Invoice App make the invoicing process hassle free.

Related posts:

  1. How do Freelancers get paid on time
  2. Best Invoice Practices Freelancers Use to Get Paid
  3. Get Your Clients Paying you on Time
  4. How to Handle of Late or Absent Payments
  5. How to Create and Distribute an Invoice